Wedding shoot T&Cs

Wedding shoot Terms & Conditions

The very important stuff. Acceptance of a photoshoot is acceptance of these conditions.

These T&C's are designed to protect both parties and minimise 'grey' areas of understanding.

Please make use of the 'print' button on the top-right side of this article.



before the wedding | the day of the wedding | after the wedding | copyright & licensing | storage & archiving

Before the wedding

A 50% non-refundable deposit is required to secure your booking. Payment is required in full at least 3 business days before the photoshoot.  Balance owing paid in cash on the day is not accepted.  Why?  I want you to be spared the worry of yet another thing to think about on the day!  You'll be busy enough enjoying yourself and celebrating with family and friends.  If you haven't paid in full within 3 business days of the wedding, I will do my best to contact you. Please note, however, that I reserve the right to cancel the shoot in those three days if you are not reasonably contactable.

Please be aware that "non-refundable" means exactly that! I'm sorry I cannot alter the rules or make exceptions.  In accepting to photograph your wedding, I will most likely have turned down other opportunities.

I strive to meet with the bride and groom well in advance of the wedding.  I don't want to be a stranger on the day! 

The kind of things I will discuss with you include:

  • your expectations;
  • the style of photos you're after;
  • any particular poses you want to get on the day;
  • any extra props that will be required;
  • bad weather contingency plans; 
  • the contract to photograph your wedding
  • payment options and details
  • print and album options 

I am a friendly, easy-going and accommodating guy, so please feel free to ask as many questions as you wish!

You will need to sign the photoshoot contract before the shoot commences. I cannot start your photoshoot session without payment in full and a signed contract. This is for the protection and well-being of both parties.

The day of the wedding

I cannot guarantee the weather on the day of the shoot. I will always work with the available light and supplement with strobes and/or reflectors when necessary. If the weather is not conducive to shooting outdoors, we will use the back-up plan that we will have discussed prior.

I will always strive to arrive early for the shoot.  I do not like being rushed - I like to be cool, calm, and collected!  It helps me get the best photos.  All you need to do is relax and go with the flow - I'll be moving around taking photos.

I will do my best to be unobtrusive during the ceremony, however I may get fairly close in order to get the best shots.

Please remember that photographers need to eat and drink, too.  Yes, we're amazing and close to superhuman, but we can't get the best photos if our stomach is rumbling and our blood sugar is low!

I am more than happy for guests to take photos as well, and I will certainly be polite and friendly. Remember though that I have been contracted by you and I reserve the right to (politely) ask others to move or refrain from taking photos if they are impeding my ability to get professional photos of you and the bridal party.

I reserve the right to be the exclusive contracted professional photographer at your wedding.  If you plan on having another photographer present to take photos other than candid shots, I need to know, and we need to discuss our options.  I reserve the right to cancel the shoot if these conditions are not met.

After the wedding

You will receive the best of each pose, in its final edited format. You won't receive every single photo taken in a shoot. I cannot guarantee a minimum number of photos from each shoot, but neither do I limit the number of photos. The number of final photos will vary according to the complexity of the shoot, the poses the subject chooses, the lighting available, and a number of other factors. If you require a certain number of photos, please discuss with me before the day of the shoot.

I will not, under any circumstances, release unedited photos.

Editing photos takes a lot of time and effort - usually around 8 to 10 hours for each hour in a photoshoot session. You should receive your final photos on CD or DVD within three weeks of the shoot. Of course, I will keep you informed and if it's around a busy period (wedding season, for example) final photos could take up to four weeks to be completed. If you need photos quickly, please discuss with me as soon as possible and we can come to an arrangement.

Many people use Facebook and Google+ as a means of social networking and communicating. Unless indicated otherwise on the contract, I will assume that I have your permission to post samples of your final photos on my Facebook page. If I have you added as a friend, I will tag you. I will use my discretion in the photos that I post. You are welcome to share, download, copy these photos provided you give credit to Stephen Carter in every instance.

Copyright and licensing

In all cases, copyright of all images remains with Stephen Carter. This means that unless you have arranged and paid for a licensing agreement with Stephen Carter Photography you are not permitted to use photos for commercial purposes. This includes (but is not limited to) submission to magazines, websites, stock photo companies, advertising agencies etc. You are, however, allowed to submit a photo to a magazine or website for the purposes of a competition or for "social" pages.

I place a small, unobtrusive logo in the corner of each photo you will receive on your disc.  If you would like prints of photos without this logo, you may order those through me.  I do not inflate the cost of prints, and I do only use the highest quality museum grade inks and paper (unlike budget print houses such as Big W and Harvey Norman).  Please allow me ease your mind about the logo on the images - it is small and unobtrusive; it's more like the signature of an artist on a canvas painting, and does not detract from the photo at all.

There is logic behind this - as an artist, I am proud of my work!  If someone were to admire the photo, they can say "Ahh, you look lovely, and that's one of Stephen Carter's photos!".

Another, less-known but more valid reason is the copyright laws that all photographers work under (even if many of them aren't aware of their rights and responsibilities).  Under Australian law, copyright for a photo taken is automatically assigned to the photographer.  In years gone by, this meant that the film negatives remained in the ownership of the photographer (these days, the digital files remain with the photographer).  A contract between client and photographer can, however, state differently - for example, granting total ownership to the client, or granting a license allowing the client to have prints made at a photo booth such as found at Big W or Ted's Camera House. However, licences add (sometimes considerably) to the cost of a photo shoot.  These laws are in place to protect the professional photographer's livelihood and professional value. They also clarify where each party stands should a dispute arise.

Sadly, the 'weekend warrior' photographers have trampled all over the wedding photographer industry, offering extremely low rates (and usually low quality of service and photos!). So we professionals must compete somehow.

To keep my fees low, I retain a small logo on all photos that I provide you on the CD.  If you order prints and/or albums through me, however, there is no logo on the prints that I supply to you.

Under no circumstances are you to alter, edit, change, adjust or modify the photos provided to you, either in digital form or printed.  This includes (but is not limited to) the removal of the Stephen Carter Photography logo, cropping, colour adjustment, or any "photoshopping" of any kind. You are not permitted to give images to someone to edit or alter, whether in a professional capacity or otherwise. If you need a photo adjusted, please contact me and I will gladly assist.

You must not photocopy, scan or re-print in any way, a photo print.

You are welcome to print high resolution images provided to you on CD for your personal use or as gifts only.

You are welcome to use low resolution images provided to you on CD for your portfolio, your website, etc. provided written credit is given to Stephen Carter.

A link-back to Scart Photography on Facebook and/or the Scart Photography website is always greatly appreciated, wherever possible!

I retain the right to use, at my discretion, photos for advertising, marketing and promotional purposes. At all times I will use good judgement in the choice and use of photos.

Please contact me if you have need to licence images or wish to commission me to take photos for a particular purpose.

For more information about Australian copyright law, please visit

Storage and archiving

Please be aware that photographs in their high resolution format take up considerable storage space. Once you have received your CD of final edited images, I will keep your high resolution images on my hard disk storage facilities for no more than one year.

After one year, I will, at my discretion, delete photos to make more storage space available. I will retain some photos to use for marketing and promotional use (as per the copyright conditions).


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Stephen Carter

Call me on 0408 657 523 today to discuss your next shoot!

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